Group Roles and Permissions on WR-Games

WR-Games uses a role system to help you delegate responsibility without ever losing control of your group. Every person in your group holds a role that determines what they can see and do — from a member who attends events and joins the chat, all the way to an organizer who manages every aspect of the group. On Standard and Pro plans, you can go further and define custom roles tailored to exactly how your community operates.

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Default Roles at a Glance

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What Each Role Can Do

Member

Members are the core of your community. They can:

• RSVP to events and add items to their Bringing List
• Participate in group chat and forum threads
• View group announcements and events
• Vote on Schedule Finder polls and group polls

Members cannot create events, approve join requests, or change any group settings.

Co-host

Co-hosts are trusted members you’ve empowered to help run the group day-to-day. They can do everything a member can, plus:

• Create and edit events for the group
• Manage some settings, such as editing event details and moderating the forum
• Message attendees through event communications

Co-hosts cannot remove or ban members, approve join requests, or change core group settings like visibility and billing.

Organizer

Organizers have full administrative control over the group. They can do everything a co-host can, plus:

• Approve or decline join requests
• Remove or ban members from the group
• Manage all group settings — name, description, visibility, welcome message, and more
• Send announcements to all members
• Assign and change roles, including promoting members to co-host or organizer
• View group analytics (Standard+)
• Create and manage custom roles (Standard+)

The group creator is automatically an organizer. You can have multiple organizers in one group.

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Custom Roles (Standard+ Plan)

Custom roles let you go beyond the three defaults and build a permission structure that matches your community. For example, you might create:

• Event Manager — can create and edit events, but cannot manage members or settings.
• Moderator — can remove posts from the forum and mute members in chat, but cannot touch event or billing settings.
• Welcome Team — can approve join requests and send the welcome message, but nothing else.

To create a custom role, go to Group → Settings → Roles → Create Role. You’ll choose a name, pick a color, and toggle individual permissions on or off. Once saved, the role appears in the member management panel and can be assigned to any member.

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Assigning Roles

Changing a member’s role takes just a few clicks: Role changes take effect immediately. The member receives an in-app notification letting them know their permissions have been updated.