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Groups are the heartbeat of WR-Games. A group brings together a community of board gamers under one roof: giving you a dedicated space to host events, coordinate schedules, chat with fellow members, and grow your local (or online) gaming scene. Whether you’re organizing a weekly game night at your local café or running a global fan club for a specific title, a group gives you all the tools to keep things running smoothly.

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Creating a Group

1

Open the Create a Group Flow

From your hub dashboard or the Groups page, click Create a Group to open the setup wizard.
2

Choose a Name

Enter your group’s name. WR-Games automatically generates a URL slug from it: for example, “Meeple Maniacs” becomes wr-games.com/groups/meeple-maniacs. You can customize this slug later in settings.
3

Write Your Group Description

Use the rich text editor to craft a description that tells prospective members what your group is about: your focus games, meeting frequency, location, and any house rules or expectations.
4

Choose a Visibility Level

Select how discoverable your group should be:
  • Public: listed in the group directory; anyone can join or request to join.
  • Private: listed in the directory, but content is visible to members only.
  • Hidden: not listed anywhere; new members can only join via an invite link. Requires a Pro plan.
5

Configure Join Settings

Decide how people enter your group:
  • Open join: anyone can join instantly (Public groups only).
  • Request required: prospective members submit a request that you approve.
  • Invite-only: access is granted exclusively through a shareable invite link.
6

Add Tags

Tag your group with the game titles, genres, or themes it focuses on (e.g., Eurogames, Deckbuilders, Twilight Imperium). Tags help players discover your group through search and the directory.
7

Save and Invite Members

Click Create Group to publish it. You’ll land on your new group page. Share the URL or generate an invite link to start bringing members in.

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Managing Members

Once members start joining, you have full control over who’s in your group and what they can do.
  • Approve join requests: navigate to Group → Members → Pending Requests to review and accept or decline incoming requests. If your plan includes Trust Signals (Standard+), you’ll see each applicant’s Trust Score to help inform your decision.
  • Remove members: go to Group → Members, find the member, and select Remove from Group. Removed members lose access to group content immediately.
  • Ban members: use Ban Member to prevent someone from rejoining. Bans can be lifted at any time from the Members panel.
  • Manage roles: promote members to Co-Host or Organizer, or assign custom roles (Standard+). See Roles & Permissions for details.

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Group Settings

Access all group configuration from Group → Settings. Key areas include:

General

Update your group name, description, avatar, and cover image. You can also set your custom group URL slug here under Settings → General → Group URL.

Welcome Message

Write a custom message new members receive when they join. The rich text editor lets you add formatting, links, and images to make newcomers feel at home.

Join & Privacy

Change your visibility level, toggle join approval, manage your group questionnaire, and generate or revoke invite links.

Danger Zone

Archive your group when it’s no longer active. Archived groups are hidden from the directory but retain all their data.

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Customizing Your Group URL

Your group slug appears in every link you share, so it’s worth getting right. To change it, go to Settings → General → Group URL, enter your preferred slug, and save. Slugs must be unique across WR-Games: if your first choice is taken, try adding your city or a distinguishing word.
The Free plan includes one group. Upgrade to Standard or Pro to create additional groups and unlock higher member limits.

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Group Analytics

Group analytics are available on Standard and Pro plans, and only to organizers and co-organizers. On the Free plan the tab is visible but locked.
The game breakdowns below are in beta. They’re live and you can use them now, but we’re still refining how games are counted and how the panels are presented. Expect them to change.
Open it from Group → Analytics. The top of the dashboard gives you four running numbers: Members (with how many joined this month), Avg Attendance per event, Show-up Rate across your events, and Events This Month compared to last month. Below that, Member Growth charts new members by month, and Active Members This Month tracks distinct members who did something in the group, whether that’s an RSVP, a forum post, chat, a poll, or just visiting the group page.

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What Your Group Actually Plays

Games at Your Events answers a question the old chart couldn’t: not just which games turned up, but which ones actually got played. Each game is one bar with two parts. The full bar is your combined total, and the split shows you the difference, so you get both readings without clicking anything. If your group doesn’t bother recording tables, most of your games will sit in Brought, and that’s expected rather than a gap in your data. Multiple tables of the same game at one event add up. Two tables of Dune is two plays. Most Requested sits in its own panel, because a request is the opposite kind of information. Played and Brought tell you what already happened. Requested tells you what people are asking for and haven’t got yet, which is the list worth reading before you plan the next night. A request is never counted as played or brought.
Requests only exist if you’ve turned voting on for your events. If Most Requested is empty and you’d like that signal, that’s the switch to look at. How On the Table works.
Cancelled events are excluded from all three lanes. A game at an event that never happened was never played.
Further down, if you have post-event reviews, you’ll also see your group quality score and the individual reviews behind it.