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Groups are the heartbeat of WR-Games. A group brings together a community of board gamers under one roof — giving you a dedicated space to host events, coordinate schedules, chat with fellow members, and grow your local (or online) gaming scene. Whether you’re organizing a weekly game night at your local café or running a global fan club for a specific title, a group gives you all the tools to keep things running smoothly.

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Creating a Group

1

Open the Create a Group flow

From your hub dashboard or the Groups page, click Create a Group to open the setup wizard.
2

Choose a name

Enter your group’s name. WR-Games automatically generates a URL slug from it — for example, “Meeple Maniacs” becomes wr-games.com/groups/meeple-maniacs. You can customize this slug later in settings.
3

Write your group description

Use the rich text editor to craft a description that tells prospective members what your group is about — your focus games, meeting frequency, location, and any house rules or expectations.
4

Choose a visibility level

Select how discoverable your group should be:
  • Public — listed in the group directory; anyone can join or request to join.
  • Private — listed in the directory, but content is visible to members only.
  • Hidden — not listed anywhere; new members can only join via an invite link. Requires a Pro plan.
5

Configure join settings

Decide how people enter your group:
  • Open join — anyone can join instantly (Public groups only).
  • Request required — prospective members submit a request that you approve.
  • Invite-only — access is granted exclusively through a shareable invite link.
6

Add tags

Tag your group with the game titles, genres, or themes it focuses on (e.g., Eurogames, Deckbuilders, Twilight Imperium). Tags help players discover your group through search and the directory.
7

Save and invite members

Click Create Group to publish it. You’ll land on your new group page — share the URL or generate an invite link to start bringing members in.

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Managing Members

Once members start joining, you have full control over who’s in your group and what they can do.
  • Approve join requests — navigate to Group → Members → Pending Requests to review and accept or decline incoming requests. If your plan includes Trust Signals (Standard+), you’ll see each applicant’s Trust Score to help inform your decision.
  • Remove members — go to Group → Members, find the member, and select Remove from Group. Removed members lose access to group content immediately.
  • Ban members — use Ban Member to prevent someone from rejoining. Bans can be lifted at any time from the Members panel.
  • Manage roles — promote members to Co-host or Organizer, or assign custom roles (Standard+). See Roles & Permissions for details.

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Group Settings

Access all group configuration from Group → Settings. Key areas include:

General

Update your group name, description, avatar, and cover image. You can also set your custom group URL slug here under Settings → General → Group URL.

Welcome Message

Write a custom message new members receive when they join. The rich text editor lets you add formatting, links, and images to make newcomers feel at home.

Join & Privacy

Change your visibility level, toggle join approval, manage your group questionnaire, and generate or revoke invite links.

Danger Zone

Archive your group when it’s no longer active. Archived groups are hidden from the directory but retain all their data.

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Customizing Your Group URL

Your group slug appears in every link you share, so it’s worth getting right. To change it, go to Settings → General → Group URL, enter your preferred slug, and save. Slugs must be unique across WR-Games — if your first choice is taken, try adding your city or a distinguishing word.
The Free plan includes one group. Upgrade to Standard or Pro to create additional groups and unlock higher member limits.

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Group Analytics

Group analytics are available on Standard and Pro plans.
The analytics dashboard (Group → Analytics) gives you a clear picture of how your community is growing and how engaged members are:
  • Event attendance rates — see which events drew the most RSVPs and actual check-ins over time.
  • Member growth — track how your membership count has changed week over week or month over month.
  • Engagement trends — spot periods of high activity to double down on what’s working.
Use these insights to schedule events at optimal times, identify your most-attended formats, and make the case for growing your organizer team.