Visibility Levels Compared
| Visibility | In directory? | Who can see content? | How to join? |
|---|---|---|---|
| Public | Yes | Anyone | Open join or request |
| Private | Yes | Members only | Request to join |
| Hidden | No | Members only | Invite link only (Pro) |
Public
Public groups appear in the WR-Games group directory and in search results. Anyone browsing the platform can see your group name, description, tags, and upcoming events. Members can join instantly if you have open join enabled, or submit a request if you require approval — the choice is yours.Private
Private groups still show up in the directory and search, so people can discover that your group exists. However, content — events, forum threads, chat, and member lists — is only visible to members. Prospective members must submit a join request, which an organizer reviews before granting access.Hidden
Hidden groups are completely invisible to non-members. They don’t appear in the directory, in search results, or anywhere else on the platform. The only way to join is through a direct invite link shared by an organizer. Hidden groups are ideal for closed playtesting circles, private game clubs, or invite-only competitive leagues.Hidden groups require a Pro plan. Public and Private visibility are available on all plans, including Free.
Invite Links
Invite links let you bring new members directly into your group with a single shareable URL — no searching the directory required. They’re essential for hidden groups, but they work just as well for private and public groups when you want to fast-track someone past the approval queue.Generating an Invite Link
Generate a new link
Click Generate Invite Link. WR-Games creates a unique URL tied to your group. You can optionally set an expiry date or a maximum number of uses.
Revoking an Invite Link
If an invite link has been shared too widely or you want to stop new joiners without removing existing members, you can revoke it at any time from Settings → Invite Links → Revoke. Current members are unaffected — only future use of that link is blocked. You can generate a fresh link whenever you’re ready to invite again.Join Approval for Public Groups
Even if your group is Public, you can require organizer approval before someone officially becomes a member. This is useful when you want community discoverability but still want to vet new members. To enable approval on a public group, go to Settings → Join Settings and switch the join mode to Request Required. Incoming requests will appear in Group → Members → Pending Requests, where you can approve or decline each one. On Standard and Pro plans, you’ll also see each applicant’s Trust Score to help you decide. You can also set up a group questionnaire — a short set of questions applicants answer when requesting to join. Responses appear alongside the join request, giving you useful context before you approve.Event Visibility by Group Type
Your group’s privacy setting also affects how your events appear across the platform:- Public group events are listed publicly on WR-Games and may appear in search results and the events directory. Anyone can view event details.
- Private and Hidden group events are only visible to current members. Non-members cannot see that the event exists, even if they have the direct event URL.