> ## Documentation Index
> Fetch the complete documentation index at: https://help.wr-games.com/llms.txt
> Use this file to discover all available pages before exploring further.
# Meetup Integration — Sync, Modes, and Managing Your Connection
> How WR-Games syncs events from your Meetup group, what link-out and side-by-side RSVP modes mean, and how to refresh, monitor, and unlink.
If your group runs on Meetup, the WR-Games Meetup integration keeps your events in sync without manual copy-paste. Once linked, Meetup events mirror into WR-Games automatically — your local community can browse them, get notified when their games are on the table, and RSVP without leaving WR-Games (depending on your mode).
## Linking Your Group to Meetup
Go to your group, tap **Manage**, then select the **Integrations** tab.
Paste your Meetup group’s URL (e.g. `meetup.com/your-group-name`). WR-Games validates the slug and begins the initial sync.
Pick **Link-out** or **Side-by-side** (see below). You can change this later.
## RSVP Modes
The mode you choose determines where RSVPs live and what attendees see.
| | Link-out | Side-by-side |
| :----------------------------- | :------------------------------- | :---------------------------------------- |
| Where RSVPs live | Meetup only | WR-Games + Meetup independently |
| CTA on future/published events | “RSVP on Meetup” | Native WR-Games RSVP |
| CTA on past/cancelled events | “View on Meetup” | “View on Meetup” |
| Attendee surface on event page | “Attending via Meetup” list only | Native list + “Attending via Meetup” list |
| The two lists reconcile? | N/A | No |
**“Attending via Meetup” appears in both modes.** In link-out, it is the only attendee surface — the native WR-Games attendees panel is hidden. In side-by-side, it shows read-only alongside the native list. Either way, the two lists never merge.
**Which mode to choose:**
* **Link-out** if Meetup is your authoritative RSVP source and you don’t want headcount split across two platforms.
* **Side-by-side** if you want to capture WR-Games-native RSVPs from people who aren’t on Meetup, while still showing Meetup attendance alongside.
## Sync Cadence
Mirrored events update automatically about every **15 minutes** — an event's title, time, and description stay current on their own. A few changes don't come through automatically and need a manual **Refresh from Meetup** (below): a cancellation where the organizer leaves the event listed on Meetup, plus venue or cover changes made after the event first mirrored.
## Refresh from Meetup
The **Refresh from Meetup** button on the Integrations card re-polls the Meetup feed immediately and re-enriches mirrors from the Meetup event page. Use it when you’ve updated something on Meetup and don’t want to wait for the next automatic sync.
* **Cooldown:** 60 seconds between refreshes.
* **Cover image:** Overwrites a Meetup-sourced cover with whatever is current on Meetup. If you’ve uploaded your own cover through WR-Games, it is never overwritten.
* **Venue, map, and cancel status** always refresh regardless of how they were last set.
## What You Can Edit on a Mirror
Meetup controls certain fields on mirrored events — changes you make on WR-Games to those fields get overwritten on the next sync. Other fields are yours to set directly.
| Field | Who controls it |
| :------------------- | :------------------------------------------------------------------ |
| Title | **Meetup** — syncs automatically every cycle |
| Date and time | **Meetup** — syncs automatically every cycle |
| Description | **Meetup** — syncs automatically every cycle |
| Location / venue | **Meetup** — re-enriched on every Refresh from Meetup |
| Cover image | **You** — an upload through WR-Games is never overwritten by sync |
| Capacity | **You** (side-by-side mode only; in link-out, synced from Meetup) |
| RSVP settings | **You** (side-by-side mode only; in link-out, RSVP lives on Meetup) |
| Hosts | **You** |
| Games / On The Table | **You** |
## Sync Health
The Integrations card shows the current health of your Meetup connection:
| Status | What it means |
| :----------- | :-------------------------------------------------------------- |
| Healthy | Syncing normally |
| Auth revoked | Meetup access was revoked — re-link to restore |
| Slug renamed | Your Meetup group URL changed — update the slug in Integrations |
Other error states may appear if the feed is temporarily unreachable. Waiting for the next automatic sync or tapping **Refresh from Meetup** resolves most transient issues.
## Unlinking
Unlinking stops all future syncing. Before you confirm, WR-Games asks what to do with **upcoming** mirrored events — you can cancel them or leave them frozen as-is. Cancelling notifies native WR-Games RSVPs; Meetup attendees on the “Attending via Meetup” list are not emailed. Past mirrors are always retained.
Go to **Group Manage → Integrations** → **Disconnect Meetup** to unlink.
## What Members See
Members don’t configure anything — here’s how mirrored events appear to them.
**“via Meetup” badge** — shown on event cards and detail pages so it’s clear the event originated on Meetup.
**RSVPs and CTAs** depend on mode and event status:
* Future/published event in **link-out** → “RSVP on Meetup” opens Meetup directly.
* Future/published event in **side-by-side** → native WR-Games RSVP as normal.
* Past or cancelled event in either mode → “View on Meetup.”
**“Attending via Meetup” list** — shown on every mirror in both modes. It includes a last-synced timestamp and a note that guest counts may be understated (Meetup’s API doesn’t always surface full guest totals).
**Auto-cancel:** A mirror is cancelled automatically only when Meetup’s feed positively reports a cancellation. A failed or blocked fetch never triggers an auto-cancel.
**Sync note:** Mirror detail pages display “Event details sync automatically from Meetup.” so members know edits happen on the Meetup side.
Every platform WR-Games connects with.
Bring an existing Meetup group into WR-Games.