> ## Documentation Index
> Fetch the complete documentation index at: https://help.wr-games.com/llms.txt
> Use this file to discover all available pages before exploring further.

# RSVP, Waitlists, and Attendance on WR-Games

> Understand how RSVPs, capacity limits, automatic waitlists, Roll Call, and check-in work together to manage attendance on WR-Games events.

WR-Games handles attendance from the moment someone clicks **Going** all the way through check-in on the night. Capacity limits, automatic waitlist promotions, and the Roll Call feature work together to keep headcounts accurate and reduce no-shows — without requiring hosts to manage any of it manually.

## How to RSVP

To RSVP to an event, open the event page and click **Going**. That's it. Your name appears on the attendee list and the host is notified. If an RSVP deadline has been set, you must RSVP before that deadline passes.

## RSVP states

At any point, your RSVP is in one of three states:

<CardGroup cols={3}>
  <Card title="Going" icon="circle-check">
    You have a confirmed spot. Your name appears on the attendee list and the host is counting on you.
  </Card>

  <Card title="Not Going" icon="circle-xmark">
    You've declined or withdrawn your RSVP. Your spot is freed up for other attendees.
  </Card>

  <Card title="Waitlisted" icon="clock">
    The event was at capacity when you RSVPed. You're in the queue and will be promoted automatically if a spot opens.
  </Card>
</CardGroup>

## Capacity and the waitlist

Hosts can set a maximum attendee count when creating or editing an event. Once the event reaches that limit, every new RSVP goes to the **waitlist** automatically — you don't need to do anything differently. You'll see a **Waitlisted** status on the event page confirming your position in the queue.

When an attendee changes their RSVP to **Not Going**, the next person on the waitlist is promoted to **Going** instantly and receives a notification. Promotion is automatic and happens in queue order — first in, first promoted.

<Accordion title="What if there's no capacity set?">
  If a host hasn't set a capacity limit, the event has no upper bound on attendees and no waitlist is created. Anyone who RSVPs goes straight to **Going**.
</Accordion>

## Changing your RSVP

You can switch from **Going** to **Not Going** at any time before the event starts, as long as no RSVP deadline has been set (or the deadline hasn't passed yet). To change your RSVP, open the event page and select your new status. If you cancel a **Going** RSVP on an event with a waitlist, your spot is released immediately and the next person in the queue is promoted.

## Roll Call

Four hours before the event's start time, WR-Games sends you a **Roll Call** prompt asking you to reconfirm your attendance. Tap **Confirm** to let the host know you're still coming. A **green checkmark** appears next to your name on the attendee list once you confirm.

Roll Call is entirely optional — not confirming doesn't remove you from the attendee list — but it gives hosts a real-time picture of who is genuinely planning to show up.

<Tip>
  Organizers can view the Roll Call confirmation list before the event starts. If you're hosting, use this to plan table setups, print name tags, or decide whether to pull someone off the waitlist at the last minute.
</Tip>

<Note>
  If you confirm Roll Call and then don't attend, this registers as a **no-show** against your Trust Score. Only confirm if you genuinely plan to be there.
</Note>

## Check-in

After the event begins, hosts can mark which attendees actually showed up using the **check-in** tool on the event management panel. Check-ins affect Trust Scores: attendees who were marked **Going**, confirmed Roll Call, and then didn't show receive a no-show mark; attendees who show up without having RSVPed can be checked in as walk-ins.

## Last Minute Promotion

If spots are still open close to the event date, the **Last Minute Promotion** feature can help fill them. When enabled, WR-Games surfaces the event to nearby members who might be interested, giving you a better chance of reaching capacity.

## When an event is cancelled

If the host cancels an event, you receive a notification immediately and your RSVP is freed. The event stays visible on WR-Games with a **Cancelled** label, but you are no longer committed to attending. Any waitlisted attendees are also notified and their queue positions are cleared.